AI FOR PRODUCTIVITY (part 2)

 

Chapter 2: AI Tools for Efficient Time Management

Time management is a skill that not everyone may be a master at. But a decent amount of know-how can get you by. Especially with AI tools that will help make it easier.

This chapter will focus on six different time and task management apps. These might be important to you whether you’re flying solo or a team leader for a project. You may have heard of these apps before - and if you don’t, not to worry.

These are excellent tools that can work well with AI. Once you give these a test drive, you can decide if they are worth using on a regular basis. With that said, let’s take a look now at the following apps.

Intelligent Calendar Apps for Scheduling Mastery

One of the best apps for mastering your schedule is your calendar apps. These will be perfect for meeting deadlines or scheduling appointments. In the previous chapter, we’ve talked about how time management issues can arise due to missing these key elements.

The following AI tools we’ll look at are all great for scheduling your appointments, project deadlines, and much more:

● Google Calendar with AI Integration: Google Calendar (calendar.google.com) has incorporated AI capabilities in an

effort to make scheduling easier. It can be used to suggest optimal meeting times, work with Gmail to create events, and adjust events if needed should any scheduling conflicts arise. Talk about making scheduling simple with the help of good ol’ Google.

● Woven/Slack: Woven was a standalone calendar app until it ended up becoming part of Slack (slack.com) as of 2021. But there are plenty of Slack-compatible apps that allow you to utilize AI and calendars. So if you’re looking for something outside of Google, Slack and its wide variety of AI-compatible calendar apps just might be something that’s right up your alley.

● Clockwise: If you are looking for a calendar app that will make daily life flexible with AI, then you could become the next devoted user of Clockwise (getclockwise.com). One of the cool features it has is allowing you to create blocks of focus time so you don’t have to deal with interruptions. It can also work with other tools including Asana and Slack. It also happens to be good at providing you stats where you may be able to set time management boundaries to improve your focus.

Task Management Software with AI Integration

Now that we have gone over three different calendar apps, let’s focus our attention on task management. Getting the work done in order of priority is important for anyone. Keeping a list of things organized and in front of you will be the best course of action.

Why go by your own memory - especially when you have things to do that require your full attention and focus? The following is a list of the top three task management software tools that we recommend. And yes, they do great when integrated with AI.

Without further ado: here’s a look at what they are:

● Todoist (https://todoist.com/): If you are looking for a solid to-do list app, then Todoist could be the best one out there. You can utilize the AI features it has for prioritizing your tasks, setting intelligent reminders based on your habits, and even offering insights that are personalized to your productivity goals.

● Any.do: If you are looking for a good task management tool for yourself or managing teams, then you might like Any.do. This utilizes AI to help you sort through tasks. It also has the ability to suggest times for task completion based on your behavior and also other calendar events that you have scheduled. Imagine having an estimated time that it believes you’ll take in order to get a task done before moving forward. It’s user-friendly design makes it easy to use - whether you’re on desktop or mobile.

● Asana with AI Features (asana.com): Asana has long been one of the best tools in terms of task management. With the rise of AI, it too has incorporated the elements into its platform. As a result, it has the ability to identify any potential roadblocks that may occur during a project, forecasting, and even suggesting workflow optimization to ensure that every task is done on time and efficiently. And when you think about it, you can get more done in less time with AI. Your team will be able to do each of their parts to ensure the project is moving along smoothly. You’ll be able to avoid setbacks before they happen. You can be able to address what might lie ahead at any point during a project.

Things to consider when choosing these tools

Before we move forward, we should include information that we think should apply to every tool you are considering for any task that AI can do for you. Your biggest factor to consider are the challenges you face regarding time and task management.

At this point, you should have been able to identify them. From there, you can choose the tools that can best serve you. Another factor you should consider is your budget.

We don’t recommend that you spend money on tools you cannot afford. As long as it functions well, does the desired tasks you want it to do, and more, it can be a great investment for you and your team.

Finally, you should consider what is included in the tools themselves. Do you want a calendar? Do you want it to be compatible across your favorite devices and platforms?

Compatibility should not be one factor to overlook when looking for AI-driven tools and software. So be sure that each of the tools you choose are useful across the platforms and devices you use.

Final Thoughts

The six tools that we’ve provided are among some of the best on the market. They address the needs of managing not just your time but also your tasks. You can say goodbye not just to poor time management, but also task overload as well.

These tools will help you make sure you make it to your client meetings. It can help you hit your deadlines sooner rather than later (or never at all). And yes, it can also eliminate the risk of task overload.

Whichever tools you go with in these situations, you want them to work with you to the best of their abilities. AI can do quite a bit when integrated with these tools. So use them accordingly and they will make life easier for you and your project team.